Know exactly who's in every class — without the spreadsheet.

Create cohorts, track capacity, manage rosters, and handle waitlists — all from one dashboard. Students enroll themselves. You stay in control.

Plans starting at $0/month

How It Works

1

You create a cohort with dates and capacity

2

Students find your program and enroll online

3

You see the roster update in real time

No more counting names on a printout. One dashboard shows you who's enrolled, who's waitlisted, and how many spots are left.

Cohorts that run themselves

Set your start date, end date, enrollment deadline, and max capacity. The system handles the rest — opening, closing, and tracking each class automatically.

Cohort Lifecycle

Planning
Open
In Progress
Completed

Your roster, always up to date

See every enrolled student with their name, email, phone, payment status, and enrollment date. Search, filter, and export whenever you need to.

Export Options

PDF
CSV
Excel
Jane Smith
Paid
Mark Johnson
Balance Due

Waitlists that convert

When a class is full, students join the waitlist. When a spot opens, you email them with one click. No more “Sorry, we forgot to call you back.”

Class full → Student added to waitlist

Spot opens → You email waitlisted students

Student enrolls → Seat filled automatically

See Capacity at a Glance. Fill Every Seat.

Every cohort shows you how many students are enrolled, how many spots are left, and who's on the waitlist. You always know where you stand — no counting required.

  • Visual capacity bars show enrollment at a glance
  • Automatic status updates as students enroll or drop
  • Bulk invite students by email to fill remaining spots
  • Unenroll students with one click if plans change
  • Print rosters for classroom use or audits
  • Filter students by name, status, or payment

Spring 2026 EMT-B

Cohort A — Weeknight22/25

3 on waitlist

Cohort B — Weekend25/25

7 on waitlist

Cohort C — Accelerated12/20

59

Enrolled

70

Capacity

10

Waitlisted

Run Spring, Summer, and Fall Cohorts Simultaneously.

Most programs run multiple cohorts per year — some run them at the same time. FirstRespondersHub handles overlapping cohorts, student transfers, drops, and late enrollments without breaking a sweat.

Transfer students between cohorts

  • Move a student from Spring Weeknight to Spring Weekend with a few clicks
  • Payment and application history follows the student
  • Original and destination cohort rosters update automatically

Handle drops and late enrollments

  • Unenroll students who drop out and free up their seat
  • Add late enrollments after the start date
  • Track withdrawal reasons for program reporting

Managing multiple cohorts?

See how to run overlapping classes, handle transfers, and track capacity — all from one dashboard.

Everything You Need to Run Enrollment

No more juggling tools. Everything enrollment-related lives in one place.

Bulk invitations

Invite students by email and track who has enrolled.

Export rosters

Download your class list as PDF, CSV, or Excel anytime.

Waitlist emails

Email waitlisted students when a spot opens — one click.

Capacity tracking

See how many seats are filled and how many are left.

Student transfers

Move students between cohorts with payment history intact.

Drops & withdrawals

Unenroll students, free seats, and track withdrawal reasons.

Explore More Features

Applications

Online forms & approvals

Payments

Tuition & installments

Courses

LMS & course builder

Posts

Updates & announcements

Leads

Pipeline & cart recovery

Results

Attendance & outcomes

See how enrollment management works for your program.

We'll walk you through cohort setup, roster management, and waitlist tools — using your actual program as the example.

Plans starting at $0/month